Two audits.
Two transformations.
$85,000 found.
Verb Coffee Roasters in Boulder and Gym America in Ann Arbor each started with a $50 ARIA audit. Both got a custom-built workflow, integrated their existing tools, and signed up for ongoing ARIA support. Here's exactly what happened.
Verb Coffee Roasters
"World-class roasting. Spreadsheet-era operations. Not anymore."
Verb Coffee Roasters had earned a devoted following in Boulder's specialty coffee scene — their single-origin roasts were featured in Bon Appétit and their wholesale accounts spanned 40+ cafes across the Front Range. But behind the scenes, operations were stuck in 2012: wholesale orders tracked in Google Sheets, roast schedules managed via group text, customer re-order reminders sent manually, and no visibility into which wholesale accounts were quietly churning. The founders were spending 20+ hours per week on logistics instead of sourcing, roasting, and growing.
ARIA's audit identified three high-impact automations that required no new software — just better use of what Verb already owned. A Zapier workflow connected their Shopify store to a lightweight wholesale CRM, eliminating 15 hours per week of manual order tracking. Klaviyo re-order triggers were set up based on each account's purchase frequency, reducing churn before it happened. A Notion AI roast scheduling system synced with their green coffee inventory, replacing the group text chaos with a single source of truth.
$50 ARIA Audit
Verb received a 50-page AI efficiency report identifying 5 automation opportunities across wholesale operations, roast scheduling, and marketing. Total identified savings: $38,000/year.
Custom Workflow Build
Our consultants built a Zapier–Shopify–Klaviyo integration connecting wholesale orders to automated re-order triggers. A Notion AI roast scheduling system replaced the group text workflow entirely.
ARIA Monthly Subscription
Mary and her team signed up for ARIA Monthly at $30/mo — ongoing AI support for new wholesale account pitches, seasonal marketing campaigns, and quarterly efficiency reviews as the business grows.
- Zapier + Shopify wholesale CRM: eliminated 15 hrs/week of manual order tracking
- Klaviyo re-order triggers: 18% increase in wholesale account retention
- Notion AI roast scheduling: 5 hrs/week saved on production planning
- ChatGPT wholesale pitches: new account acquisition time cut by 60%
- Instagram scheduling via Later: 3 hrs/week saved, posting consistency up 4×
"I was spending my Tuesday mornings chasing re-orders via text. Now Klaviyo does it automatically and I'm at the roastery working on next season's sourcing. That's the business I wanted to run."
Gym America Gymnastics
"45 years of excellence. 45 hours of admin work per week. We fixed the second one."
Gym America had built an extraordinary reputation over 45 years — 38 college athletes, a 96% Facebook recommendation rate, and a Washtenaw County #1 ranking. But the back office was running on manual everything: Gmail newsletters drafted by hand, no-show calls made one by one, staff scheduling on paper, and a Wix website with placeholder text still visible. Meanwhile, Michigan Academy of Gymnastics had just opened a second Ann Arbor location with a modern digital presence and aggressive marketing.
ARIA's audit identified that Gym America was already paying for Jackrabbit Class — one of the most powerful gymnastics management platforms available — but using only 40–50% of its features. We activated automated SMS reminders, email campaigns, and waitlist management already included in their subscription. We then layered in ChatGPT for newsletter drafting (cutting 4–6 hours per week to 30 minutes), Later for social scheduling, and a website rebuild roadmap to close the digital gap with competitors. The entire first-phase implementation cost $0 in new software.
$50 ARIA Audit
Gym America received a 50-page AI efficiency report covering 8 opportunity areas. The audit identified $47,000+ in annual savings — most from features already included in their existing Jackrabbit Class subscription.
Custom Workflow Build
Our consultants activated Jackrabbit's dormant SMS and email automation, built a ChatGPT newsletter workflow reducing drafting time from 4 hours to 30 minutes, and set up Later for automated social scheduling.
ARIA Monthly Subscription
Ed and Claudia signed up for ARIA Monthly — ongoing AI support for competitive monitoring, seasonal enrollment campaigns, staff hiring assistance, and quarterly reviews as they execute the 90-day action plan.
- Activated Jackrabbit SMS reminders — zero new cost, 30% no-show reduction
- ChatGPT newsletter drafting: 4–6 hrs/week saved for front desk staff
- Later social scheduling: 1 hour per month replaces 8 hours of manual posting
- AI-assisted job posting: hiring time cut from 6 weeks to 2 weeks
- Website rebuild roadmap: 25–40% projected increase in enrollment inquiries
"We didn't know we were sitting on tools we already owned. The audit showed us exactly what to turn on first. Within 30 days our front desk had 4 hours back every day."
The Gym America AI Efficiency Audit
This is the actual report delivered to Gym America Gymnastics. Two opportunity areas are shown in full. The remaining six are locked — your report unlocks all sections for your business.
Ed and Claudia — what you've built at Gym America over 45 years is genuinely rare. 38 college athletes. A 96% recommendation rate. A community institution. That foundation is the hard part, and you've already done it.
What this report addresses is the operational layer — the 18–24 hours per week your team spends on tasks that software can handle in seconds. The good news: most of what we recommend is already in your Jackrabbit subscription. You're paying for it. You just haven't turned it on yet.
Every program — instructional classes, open gym, camps, and trial classes — should be bookable online without a phone call. Jackrabbit Class supports this out of the box. 67% of parents register outside of business hours.
When a class is full, Jackrabbit automatically adds families to a waitlist and notifies them instantly when a spot opens. No more phone tag.
A dedicated 'Book a Free Trial' page linked to Jackrabbit, followed by an automated 3-email sequence: thank-you, what your child learned, and enrollment CTA.
Track every parent who inquires but doesn't enroll. Automated follow-up sequences convert 30–40% of these families.
Everything described above is included in your existing Jackrabbit Class subscription. You are already paying for these features.